Convention Fee Payment

Convention attendees may pre-register for the convention.

A minimum deposit of $100, per person, payable to CALLERLAB (U.S. funds, please) is due with the return of the convention registration form. You may pay by PayPal, check, or charge to your Visa, Discover, or MasterCard. Please do not send cash.

If you choose to send a deposit instead of the full payment, the balance due must be paid no later than 30 days prior to the start of Convention to avoid the late payment fee of $30.00 per person.

Sorry, we cannot accept partial registrations. You must register for the entire convention. If you believe an exception is warranted in your case, please contact the Home Office.

Refunds/Cancellations

A refund of the full amount paid will be made for cancellations received no later than 30 days prior to the start of Convention. Cancellations after that date will incur a $30.00 per person cancellation charge. Cancellations within 7 days prior to the start of Convention and any “no shows” will forfeit the full convention fee. Once meal counts are given, CALLERLAB must pay for the meals even though they are not eaten. If you are registered and find that you will be unable to attend, please notify the CALLERLAB Home Office as soon as possible, for your refund to be processed.

The CALLERLAB Office will close while the staff attends the Convention.

Post-Convention Community Dance Leader Seminar

The seminar is designed to equip callers and dance leaders with the skills necessary to conduct beginner-friendly dance events. It emphasizes a variety of dance forms suitable for newcomers, including circles, lines, contras, and squares. Participants learn techniques for presenting these dances effectively and managing beginner parties, making it an invaluable resource for those aiming to introduce new dancers to the activity.  The cost is $50 per caller.  

Important Notice Regarding Photography and Recording

CALLERLAB reserves the right to record audio and video during all parts of the Convention. By attending, you acknowledge and consent to the possibility of appearing in these recordings and photographs.

The following policies are in effect during the Convention:

• Annual Membership Meeting: No outside photography or recording of any kind is permitted.

• General Sessions, Committee Meetings, and Interest Sessions: No outside recording is permitted.

These policies are intended to protect attendee privacy and maintain a respectful, distraction-free environment. Thank you for your understanding and cooperation.

Grand Sierra Resort

All convention attendees are expected to stay at the hotel to assist with all convention expenses.  There will be a $100 fee for all attendees not staying at the host hotel.

• Room rate: $89/night

• All meeting rooms on one level

• Cruise ship–like experience on land

• Resort fee includes:

  • Free airport shuttle

  • Free parking

  • Fitness center access

  • In-room water bottles